Privacy Policy

Deposit Reconciliation Management System
Provia RCM Partners
Last Updated: December 2024

1. Introduction

Provia RCM Partners ("we," "our," or "us") operates the Deposit Reconciliation Management System. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our application.

2. Information We Collect

We collect information that you provide directly to us, including:

Name and email address (via Google OAuth)
Usage data and activity logs
Information related to deposit reconciliation tasks

3. How We Use Your Information

We use the information we collect to:

Provide, maintain, and improve our services
Authenticate users and manage access
Monitor and analyze usage patterns
Comply with legal obligations

4. HIPAA Compliance

Our application is designed with HIPAA compliance in mind. We implement appropriate technical and organizational measures to protect sensitive healthcare-related financial data, including:

Encryption in transit and at rest
Access controls and authentication
Audit logging of all user activities
Automatic session timeouts after 15 minutes of inactivity

5. Data Security

We implement industry-standard security measures to protect your data, including secure HTTPS connections, encrypted data storage, and regular security audits.

6. Data Retention

We retain your information for as long as necessary to provide our services and comply with legal obligations. You may request deletion of your data by contacting your system administrator.

7. Third-Party Services

We use Google OAuth for authentication. Please review Google's Privacy Policy for information about how they handle your data.

8. Your Rights

You have the right to access, correct, or delete your personal information. Contact your system administrator to exercise these rights.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

10. Contact Us

If you have questions about this Privacy Policy, please contact your system administrator or Provia RCM Partners.